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This is a brief
description of
the
Administrative
Services PGS
provides...
Features :
Administrative
Services
 Reception
Functions
Badge
and ID Functions
Mailroom
Services
Employee
Processing and
Orientation
Document
Control
Classified/Internal
Materials
Destruction
Clearance/Visitor
Management
Details :
Reception
Functions
Reception
services include
monitoring
access of
employees,
contractors and
visitors to
facilities,
issuing badges,
maintaining
logs, inspecting
bags and
packages and
giving
directions.
Other services
include
summoning
officers for
escort, vehicle
and related
fleet
responsibilities,
package delivery
coordination,
switchboard
operator
relief/after
hours,
conference room
scheduling,
monitoring CCTV
and authorizing
property passes.
Lobby reception
coverage
features
security
officers who are
assigned to
lobby areas and
control access
to the building,
provide
information to
building users
and visitors,
and perform
other duties as
specified by the
client. Benefits
to you from both
these functions
include: first
line of control
for
employee/visitor
access to ensure
government
compliance;
continuity for
business needs;
restricted area
badging control;
customer
service; exit
searches and
controlled
documents, as
well as giving
both customers
and employees
the perception
of being in a
safe, secure
work
environment.
Badge and ID
Functions
PGS
personnel take
photographs for
and produce
employee,
contractor and
visitor badges,
as well as
material
movement and
control badges.
They maintain
accountability
logs and
records, and
create and
distribute
termination
lists.
Additionally,
they provide
reports to
managers and
contractors on
badge losses,
track the dollar
value for
replacement of
badges, and
order badge
materials to
remain current
with site
employee
expansion. You
benefit from
having a
security partner
manage your
badge programs,
as it assists in
reducing
security
vulnerabilities
and complying
with government
rules.
Mailroom
Services
PGS
provides
personnel who
will pick up
mail from the
post office,
sort and
distribute
incoming mail,
and prepare mail
for pickup or
take to local
post office. Our
personnel have
been specially
trained in
package
inspection
techniques can
examine incoming
mail for
sabotage or
explosives,
especially in
high-risk
facilities. You
benefit from
these services
as you do not
need to assign
full-time
employees to
these duties and
have the
additional
advantage of
using personnel
who have been
trained in
package
inspection.
Employee
Processing and
Orientation
PGS
administrative
personnel can
assist with
forwarding
information
pertaining to
new employee
applications to
the
investigative
entity
concerned. These
include
clearance
paperwork,
criminal record
investigators
and drug testing
companies. By
outsourcing the
paperwork, your
employees can
devote more time
to core
competencies. PGS
security
officers and/or
account managers
can participate
in new employee
orientation
programs. They
speak to
security and
safety topics
like the role of
security at the
location; how to
contact security
if assistance is
needed; why
procedures such
as property
passes are in
use; and
demonstrate
handling of
safety
equipment.
Additionally, it
can be stressed
that in the
event of an
emergency,
security
officers are
generally the
first to respond
and client
employees can
rely on them for
assistance.
Having security
officers speak
to new employees
on
security-related
issues
underscores the
importance of
safety and
security at the
clients’
workplace and
helps new
employees feel
they will be
taken care of in
the event of an
emergency.
Document Control
PGS
can provide
personnel who
are experienced
in government
regulated
document control
programs. Our
personnel
understand
automated
document routing
and approval to
improve quality
by routing
critical
documents
through the
appropriate
review and
approval
process. We are
familiar with
most document
control software
and inventory
systems that
boost
productivity by
enabling users
to always have
the right
document and
management to
have the right
tracking
systems.
Classified/Internal
Materials
Destruction
This
service includes
picking up
materials,
regulating
access,
transportation
to a destruction
site and
disposal. All of
the chain of
accountability
paperwork is
accordingly
completed.
Clients are
assured that
their
classified,
sensitive or
proprietary
information is
in compliance
with government
requirements
and/or internal
policies for the
protection of
intellectual
property.
Clearance/Visitor
Management
PGS personnel
interview client
employees for
information in
completing
clearance
applications,
transmit
requests for
access to client
sites, record
visit requests
and forward
requests for
review by client
information
security staff.
This assures the
client of
compliance with
government
agency
requirements for
access and
exposure to
classified
information.
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